5 steps to packing your suitcase for a work trip


Packing a suitcase for business travel can be a daunting task. Not only do you have to fit the regular travel necessities into your luggage, now you have suits, presentation materials and electronic devices to add to the pile of belongings to make room for.

In addition to fitting these items, ensuring that clothing doesn't get wrinkled and work materials aren't ruined during your flight is crucial. How do you pull this off? Here are five travel tips and tricks to packing for a business trip without hassle or inconvenience.

1. The right bag makes all the difference

Most people who travel frequently for business try to take only a carry-on with them, as checking luggage comes with numerous disadvantages in addition to extra expenses. Who wants to risk their bags getting lost or being late to a meeting because the baggage claim was delayed? This is why choosing the right travel bag is essential.

Real Men Real Style recommended a rolling suitcase that fits the general carry-on dimensions required by most airlines, which is currently 22" X 13" X 9". A bag this size will fit into the overhead bin and is large enough to fit the must-have items for business trips. Luggage with rigid edges will protect any breakable materials on your flight as well.

2. Make important documents easily accessible

There's nothing worse than needing your identification at security and having to sort through all of your carefully folded clothing. Avoid this and put all of your identification and electronic devices in an easily accessible location in your bag.

This way, when you get to customs you won't have to tear your bag apart to place your laptop in the X-ray machine. A lot of airlines allow a carry-on and a handbag, so keeping these belongings in your smaller bag can make your experience more convenient.

3. Mix and match

Most frequent business travelers would tell you that packing neutral colors is a must when choosing your outfits for your trip. Black, white and gray are ideal shades for your shirts, pants, ties, skirts or dresses. You will then be able to wear certain articles again, matching different tops and bottoms each day to open up more space in your suitcase.

USA Today also pointed out that it's a good idea to bring clothing that works for both business events and casual outings.

4. Avoid packing work materials

Travelers frequently find their luggage piled high with work documents and presentation materials. Not only does this take up a lot of space and make your bag heavier, but it also puts these items at risk of becoming ripped or creased during your journey.

Fox Business suggested waiting to print these materials if possible. Bring a flash drive with all of your documents stored and print them once you get to your destination. This will lighten your load and allow you to relax on your flight.

You can also consider shipping any important materials to your destination before you leave if printing once you're there isn't possible. Although it can be a bit pricey, it will likely be less expensive than paying for an extra bag and will be worth the peace of mind.

5. Fold efficiently

According to OneBag.com, successfully folding clothing for business travel takes a different packing method than your leisurely vacation. Start with your suit jacket on the bottom of your suitcase with the top inside and the end hanging out. Then lay the arms over one another as if you were crossing your arms. Place other items on top of your suit in the same fashion. Finally, fold everything over together, so that all of your clothing has only one crease, preventing a mess of wrinkles.

Wherever your travels may take you, a great trip requires planning, reliable information (like Travel Guard Travel News articles) and a little bit of luck. And seasoned travelers know that when you travel, no matter how much you plan, sometimes things happen. When you run into unexpected issues, Travel Guard travel protection plans are here for you. If you're new to travel insurance, we have several pages that can help you compare plans and provide examples of why you should buy travel insurance for your upcoming trip.

Copyright © 2024, Travel Guard. Non insurance services are provided by Travel Guard.
Terms of Use   |   Privacy Policy   |   Accessibility Statement   |   Our Underwriter  |   Do Not Sell or Share My Personal Information  |  About AIG Ads


Coverage available to U.S. residents of the U.S. states and District of Columbia only. This plan provides insurance coverage that only applies during the covered trip. You may have coverage from other sources that provides you with similar benefits but may be subject to different restrictions depending upon your other coverages. You may wish to compare the terms of this policy with your existing life, health, home, and automobile insurance policies. If you have any questions about your current coverage, call your insurer or insurance agent or broker. Coverage is offered by Travel Guard Group, Inc. (Travel Guard). California lic. no.0B93606, 3300 Business Park Drive, Stevens Point, WI 54482, travelguard.com. CA DOI toll free number: 800-927-HELP. This is only a brief description of the coverage(s) available. The Policy will contain reductions, limitations, exclusions and termination provisions. Insurance underwritten by National Union Fire Insurance Company of Pittsburgh, Pa., a Pennsylvania insurance company, with its principal place of business at 1271 Avenue of the Americas, 37th FL, New York, NY 10020-1304. It is currently authorized to transact business in all states and the District of Columbia. NAIC No. 19445. Coverage may not be available in all states. Your travel retailer may not be licensed to sell insurance, and cannot answer technical questions about the benefits, exclusions, and conditions of this insurance and cannot evaluate the adequacy of your existing insurance. The purchase of travel insurance is not required in order to purchase any other product or service from the Travel Retailer.