How to Prepare Yourself for Business Travel During Hurricane Season

hurricane image from above

06/14/2019

While traveling for business during the summer and throughout the fall months, keep in mind that it is also hurricane season - which lasts until the end of November according to the National Oceanic and Atmospheric Administration (NOAA). During hurricane season, business travelers may encounter disruptions such as severe weather, canceled/delayed flights, or inaccessible roads; especially if they travel closer to the coastlines. As long as you have a plan in place to ensure your safety and security, you can still have a productive and enjoyable business trip.

Here are a few things to keep in mind during your summer business travels:

1. Don't let location fool you

Hurricanes don’t only hit the Caribbean and Southeastern U.S. and, even if you travel destination is not within the hurricane path, hurricanes can greatly affect travel and flights schedules at airports all over the country.

2. Keep track of the forecast

Keep track of the forecast while you're on a trip during the hurricane season. Make sure you have access to a radio, TV or mobile device for frequent updates on severe weather. You should also be sure to view/listen to local stations regularly in order to become aware of any tropical storms that may develop and anticipate related disruptions, including road closures and electrical outages.

3. Consider enrolling in the Smart Traveler Enrollment Program

The Smart Traveler Enrollment Program (STEP) is a free service available to all U.S. citizens which allows travelers to enroll their trip with the nearest U.S. Embassy or Consulate. With STEP, you can receive important information from your embassy about safety conditions and concerns that may come up in the country you are traveling to. Enrolling allows the embassy to contact you in the event of an emergency, such as a natural disaster, and then helps you get in touch with family and friends back home.

4. Make sure your rental vehicle always has plenty of fuel

Because weather can quickly change and tropical storms may blow in without much warning, try to avoid having to stop for gas on your way to a safer area. Stay ahead of the game with a full tank of gas and ensure access to basic needs, including medications, food and water.

5. Access resources from your business travel insurance provider

Immediately after booking a trip that's scheduled to occur during hurricane season, check with your human resources or risk management team to find out available resources from your company's travel insurance plan. Accessing your company's business travel insurance resources (e.g., emergency phone number, travel alerts, travel training, etc.) can come in handy if hurricanes disrupt your travel plans and you need help with anything minor to major. 

Regardless of where you are traveling to you should always be prepared and have an emergency plan if traveling during hurricane season. 

 

Contact your travel insurance provider for further assistance.

The information contained here is provided by Brafton. AIG Travel assumes no responsibility for the use, accuracy, or interpretation of the information contained herein.